Power BI is known as a tool that allows easy data visualizations. In the print world, pagination is used to divide documents into pages. This is usually done for numbering or easy navigation. Reports can either be shared, printed, or used accordingly if they are paginated.
Paginated reports, as it implies, are reports that are formatted to fit on a page. They are also referred to as pixel-perfect. This is because you can precisely control their report page layout. Their purpose is mainly for printing or sharing. These reports will contain all the data in a table no matter how many pages they originally were, as opposed to other regular reports in Power BI.
Why Use Paginated Reports?
There are three major reasons why paginated reports are used. They are used:
1. For printing: Paginated reports are usually used or optimized for printing. With paginated reports, the pages are categorized easily and you can easily navigate them.
2. For PDF generation: When you want to generate a PDF, you can use Power BI paginated reports to make it easier. With paginated reports, you can easily create a PDF that can be shared among team members or used accordingly. This also allows easy access to your data.
3. For sharing: Paginated reports using the EPC Group Power BI Report Builder can be used to make sharing of files easier. They can be customized in different page layouts as you wish, to produce highly formatted, pixel-perfect layouts.
When To Use Paginated Reports?
When you are sure that your report will be printed or shared, then you should use paginated reports. They will help you to create files that can be easily navigated with the option to use any page layout you need. Instead of the regular reports in Power BI that cannot resize to show all the data and will require using the scroll bars, paginated reports make it easier to access your data at go.
You can also use paginated reports when you need to create PDF documents. They can help to make files easily shared offering the option to use any design, page layout, or colors as you wish.
More so, when you require a specific formatting style or layout, you should consider using paginated reports. This may be because you need to adhere to a particular report structure or style. Paginated reports offer you what you need to customize headers and control page breaks or other necessities that are used for professional reports that will be published.
A Step-By-Step Process For Creating Paginated Reports
- Create a new report: Pick a reporting tool in your EPC Group Power BI Report Builder to build a new report. Select the options that suit what you need.
- Connect to a data source: After you have created your report, you need to connect to a data source. It is important to do this to have the data that will be in your report.
- Create a dataset: The collection of data to be analyzed in your report should also be created.
- Add visuals to your report: Select from the data source that was previously attached the graphs or tables that will form the foundation of your report. This will make it easier to effectively communicate your precise message.
- Format your report: Format your reports with customizations. You are free to use any typefaces, report layouts, or colors you choose.
- Save and publish your report: Once you are comfortable that your report has been properly written and formatted, you can save your work. You can preview your report before submitting it to ensure your satisfaction.
Tips for creating effective paginated reports
● Use a consistent design: To make your report easy to understand and appropriately organized, use a similar design throughout. If you employ several, misaligned styles or patterns in your report, it could seem ugly and be challenging to understand.
● Use clear and concise text: Be careful to utilize straightforward text. Your reports will look more professional as a result, and when they are shared, they may be understood without leading to misunderstandings.
● Use appropriate visuals: Make sure the graphic you use corresponds to the message you wish to convey.
● Test your report: Before it is officially published, make sure to test your paginated report after it has been created.
Final Thoughts
A comparison of paginated reports and other types of Power BI reports, such as interactive reports and dashboards. There are additional kinds of Power BI reports besides paginated reports. Dashboards help get a glance into a company’s everyday operations. They provide real-time updated information and are interactive as well. They offer an understanding and summary while being ideal for a detailed examination of particular datasets.
You must utilize the scroll bars in place of a table or matrix in a Power BI report because it cannot dynamically resize to show all data. It is possible to see all the information at once with paginated reports.
